Vendor Portal

Provides an easy-to-use, Internet-based supplier portal that allows smaller and less-expensive suppliers to access detailed and secure order and planning information. There are multiple means of communication between purchasers and suppliers, including online and message notifications 24 hours a day, 7 days a week, which enables real-time collaboration and execution of key business processes.

Provides rolling delivery dashboards collaboration

Continuous, high-frequency supply is a significant feature of JIT procurement, and it is also a core business process of procurement operations. A large amount of data needs to be exchanged with suppliers. Therefore, unimpeded communication and collaboration between purchasers and suppliers is required. The supplier can confirm the delivery board to indicate its ability to fulfill the delivery board, and can exchange information with the purchasing staff through the form of messages. If a company's production changes, its corresponding material demand status will be reflected in the delivery board in real time for purchasers to adjust and suppliers to respond quickly.

Provide closed-loop purchase order collaboration

Purchase order processing is a core business process that requires unimpeded communication and collaboration. Suppliers can instantly view purchase orders. The supplier may confirm acceptance of the order to demonstrate its ability to fulfill the order and may submit an order change request for the promised delivery date. If the purchase order must be modified due to changes in the production environment or other market conditions, the supplier can send an online request to change the commitment date and an explanation of the change.

The purchaser's approval will automatically modify the purchase order with the changed commitment date, and new modifications to the purchase order can be recorded. If the change request is rejected by the purchaser, an exception notification will be sent to the supplier, and the original commitment date will not be changed. HuaZhi SRM supports multiple notification methods, including standard email and short messages. Changes to important elements of a purchase order will result in a formal modification of the purchase order. Suppliers can view the modification history of a specific purchase order, compare the revisions of different versions, or view all change information for a purchase order.

Shipping Notice (ASN)
ASN (Advance Shipping Notice) enables buyers to directly view the shipments of suppliers for specific delivery boards and purchase orders. The supplier portal allows suppliers to enter ASNs online. This information will be imported into the purchaser's ERP system. When the buyer arrives, the receiving personnel can complete the receiving process quickly and accurately. The combination of real-time shipping notifications and a simplified reception process enables buyers and suppliers to prepare for possible delivery issues before they occur. To submit the ASN, the supplier simply selects the delivery boards or purchase order and the related quantity of goods through simple steps.

Receiving and quality inspection process tracking

Buyers and suppliers can view the purchaser's receipt history information according to the records made by their buyers. Suppliers can view the status of delivery and arrival acceptance. The supplier can also view the quality inspection status and the reason for the failure. All this helps suppliers achieve better customer satisfaction

Reconciliation and payment process

Automating reconciliation and payment processes is extremely important for efficiency. Suppliers can directly query through the supplier portal such as reconciliation list, payment list, delivery list, customs declaration, etc., which greatly increases the indirect management costs of the purchasing and payment department of the purchaser. Through the supplier portal, suppliers can also get complete data on various issues directly, without using telephone, fax, and email.

Action by task

Suppliers want to be alerted quickly to issues so they can better collaborate with buyers. The Supplier Portal has built-in tasks, so suppliers can view and act on the tasks they receive. Notifications may include changes to plans, new purchase orders issued, purchase order changes, delivery kanban changes, etc. Suppliers can use the to-do feature to easily and quickly find the information they need.

Abnormal condition monitoring
Buyers want to be alerted quickly to problems so that they can take proactive actions in the event of an unexpected situation. The entrance portal has a built-in warning function, so when an unexpected situation occurs, the purchaser can quickly get the warning information and prompt it to deal with it accordingly. The warnings include that the order will exceed the confirmation time, the delivery board will exceed the confirmation time, the inventory balance is abnormal, the delivery quantity is short, and the quality inspection pass rate is too low. Buyers can quickly get alert information through Alert List, Mail and SMS.

Inquiry Function

View the history of receiving and quality inspection

Suppliers can view the buyer's receipt history information according to the records made by their buyers. Suppliers can view their situation regarding on-time delivery and freight acceptance. The supplier can also view the historical information of the quality inspection and the reasons for the failure of the quality inspection. All of these can help suppliers achieve better customer satisfaction.

View inventory levels and support VMI processes

Through the online interface, the supplier can view the stock volume of the purchaser's warehouse, Hub or other inventory locations. In addition, the application supports the Vendor Managed Inventory (VMI) process, which enables suppliers to manage the inventory of specific goods. Suppliers can view current inventory balances and freight transactions in progress. Suppliers can check their minimum and maximum inventory, reorder points, and replenishment. Through the online interface, suppliers can ensure restocking by taking replenishment measures.

Check supplier inventory

Through the online interface, suppliers can provide their own inventory status through entry or data upload. Purchasing parties can understand the supplier's stocking situation in real time based on the data provided by the supplier and whether it has reached the agreement between the two parties.

Benefits to customers

   Collaborative procurement platform

            HuaZhiSRM is a collaborative procurement platform between a company and its strategic suppliers. The system is based on Internet technology, and it can realize multiple procurement management modes such as VMI (vendor management inventory), Consignment (consignment), JIT (instant procurement) and electronic order procurement.

   Seamless

           HuaZhi SRM integrates the company's raw materials and parts procurement plan directly with the production schedule, which enables the company to seamlessly connect production and procurement, change the supply model of raw materials purchased according to inventory, and achieve zero inventory and instant supply of raw materials.

   Strategic partners

           HuaZhi SRM can help companies establish close strategic partnerships with their suppliers to achieve online business collaboration and information sharing; shorten the procurement supply cycle, reduce total procurement costs, and improve the agility of the supply chain's response to market and customer demand.

   Two-way transmission

           The HuaZhi SRM system provides a supplier portal for enterprises. Based on the multi-layer structure of B / S and XML technology, the two-way online transmission of enterprise and supplier data is realized. Suppliers only need to log in through the Internet to collaborate with companies on delivery boards;Enterprises use the procurement platform to convert the production plan into a delivery kanban for each supplier to ensure that the supply of raw materials or parts from each supplier is coordinated with the enterprise's production plan.